Events

Amber Valley Borough Council welcomes events in the borough that enhance the quality of life of its residents and attracts visitors and tourism to the area.

Events during the pandemic

The government have advised that in accordance with step two that outdoor gatherings can take place from Spring 2021. These events must be organised by a business, charity, public body or similar organisation and comply with the requirements detailed in the Health Protection (Coronavirus, Restrictions) (Steps) (England) Regulations 2021(The Regulations). As a result, there are additional requirements that we will be seeking from you in processing your event application. All such organisations must in accordance with the regulations take reasonable steps to limit the risk of transmission and provide a completed risk assessment. You must also ensure that you are complying with COVID-secure guidance (any relevant government guidance available from gov.uk) and keeping all precautionary measures updated and reviewed regularly. The council in consultation with public health (public health has additional powers to prevent events going ahead) are responsible for permitting or prohibiting organised outdoor events from taking place in their local area due to COVID19. Decisions will be made on a case-by-case basis, with consideration given to both the risks and the mitigations in place and, therefore it is essential that you supply risk assessments with any applications made. Failure to do so will result in automatic rejection of the application.

As a result, applications must be received 3 months before your event in order that the council can review your risk assessment and the measures you will be putting in place to limit the risk of transmission. This may all seem unduly burdensome, but the council are responsible for permitting or prohibiting organised outdoor events from taking place in their local area. We want as many events as possible to go ahead therefore this time will enable the council to review the risks assessments and the mitigations in place to as far as possible ensure your event goes ahead.

Organising an event

In doing so, the council recognises that along with the event organisers, it has a part to play in ensuring events are safe, considerate and successful and meet the objectives of the Licensing Act 2003 (where appropriate).

The number and variety of events staged across the borough ranges from minor fun runs, outdoor fetes, country and craft shows and charity events to major gatherings, carnivals, sports events, outdoor entertainments, street celebrations, concerts and music festivals.

All such gatherings pose public safety issues for organisers and the events organisers guides have been compiled to provide guidance for all stages of planning and organising your events safely.

In order to assist smaller scale events, this concise guide provides the information in a compact format to help you identify the issues easily.  This should be read in conjunction with the full events management safety booklet which provides a comprehensive list of all the information required for major events.  Depending upon the size of your event, some of the guidance sheets may not be relevant.     

The full Event Management Safety Booklet, including appendixes and checklists can be downloaded using the links below. 

Further information is available from:

Once you have decided to hold your event, don’t forget to publicise it to the public. You are invited to upload the details to www.visitambervalley.com.

Need further help or information?

Contact the team directly on 01773 841542 or email megan.horsman@ambervalley.gov.uk